Procurement Notices

Date of Issue of first issue 10^th January 2025
Submission Deadline: 30^th January 2025

1. Introduction

The National Food Reserve Agency (NFRA) is an Agency of the Government of Malawi mandated to ensure food security by managing and maintaining the country’s Strategic Food Reserve. NFRA plays a vital role in supporting disaster response initiatives, stabilizing grain markets, and ensuring the availability of food during emergencies. The Agency operates as a Trust established in 1999 under the Trustees Incorporation Act.

2. Scope of Work

The selected firm will be responsible for:

• Auditing NFRA’s annual financial statements in accordance with International Financial Reporting Standards (IFRS) and International Standards on Auditing (ISA).
• Expressing an opinion on the financial statements and submitting a detailed audit report.
• Evaluating the internal control systems and providing recommendations for improvements.
• Identifying risks of material misstatements and ensuring compliance with regulatory frameworks.

3. Eligibility Criteria

Interested firms must meet the following minimum criteria:

• Be registered and in good standing with the Institute of Chartered Accountants in Malawi.
• Have prior experience auditing similar organizations or public entities.
• Demonstrate knowledge of International Financial Reporting Standards (IFRS) and International Standards on Auditing.
• Provide evidence of professional indemnity insurance.

4. Submission Requirements

Firms are required to submit:

• A technical proposal detailing the approach, methodology, and timelines.
• Profiles of the audit team, including qualifications and relevant experience.
• References from at least three (3) recent clients.
• A financial proposal indicating fees, including a breakdown of costs.

5. Evaluation Criteria

Proposals will be evaluated based on:

• Experience and expertise of the firm (30%).
• Qualifications and experience of the audit team (25%).
• Proposed methodology and work plan (20%).
• Financial proposal (25%).

6. Contract Period

The successful firm will be engaged for a period of three (3) years (2024/25 to 2026/27), subject to annual performance reviews.

7. Submission Guidelines

Proposals must be submitted in a sealed envelope clearly marked “Proposal for External Audit Services – NFRA” and addressed to:

The Chairperson

Internal Procurement and Disposal Committee (IPDC)
National Food Reserve Agency
Kanengo Complex, Private Bag B450
Lilongwe 3, Malawi

Proposals must be received no later than 30^th January 2025. Late submissions will not be considered.

8. Additional Information

Interested firms may request clarification or additional information by contacting:

• Telephone: 0999285808/ 0885868111
• Email: procurement@nframw.com

The National Food Reserve Agency (NFRA) in a Trust established by the Government of Malawi in 1999 to manage the country’s Strategic Food Reserves (SFR). In fulfilling this responsibility, the Agency manages the storage facilities namely concrete and metallic silos, and warehouses at its depots spread across the country. Some of the storage facilities are the concrete silos based at Kanengo, Lilongwe. The silos were commissioned in 1979 and since then a number of project aimed at maintaining the structural integrity of the silos were conducted. Each of the rehabilitation projects had been preceded by a structural assessment of the silos. One key finding of these assessments was the tilting of 10 of the silos.

Purpose

It is on this backdrop that the Agency now invites Request for Proposal (RFP) from Firms, both local and international, to thoroughly investigate the root cause of the tilting, assess the safety of the silos and structural integrity of the whole silos complex at Kanengo, Lilongwe and draw technical recommendations on suitable remedial and restoration measures.

Qualification

Qualified and interested Firms must indicate clearly the following:

• Firm Registration and statement of the core business.
• Relevance of experience in similar works.
• Sufficiency in term of equipment and resources to be used on the assignment.
• Technical and managerial capabilities of the firm.

Further, the applicants must clearly indicate the estimated timeframe and cost of the assignment.

Submission and processing

Interested Firms may visit the facility to appreciate the magnitude of the assignment.

The Request for Proposal will be evaluated in accordance with the Public Procurement and Disposal of Assets Act 2017.

Interested Firms may request detailed Terms of Reference (ToRs) from NFRA at the address given below.

The Request for Proposal must be delivered in written form to the address below by 10:00hrs on 29^th October 2024 and must clearly indicate the description of the assignment and reference number.

The Chairperson

Internal Procurement and Disposal of Assets Committee

Private Bag B450

Lilongwe 3

Late submission shall be rejected.

REQUEST FOR EXPRESSIONS OF INTEREST (EOI) FROM ELIGIBLE FARMERS TO PRODUCE MAIZE FOR THE STRATEGIC FOOD RESERVE USING IRRIGATION

The National Food Reserve Agency (NFRA) is a Trust established by the Government of Malawi to manage the country’s Strategic Food Reserve (SFR). As a way of responding to the food crisis induced by El Nino conditions in the country, the World Bank through the Catastrophe Deferred Drawdown Option (CAT-DDO) financing mechanism released US$57.6 million to support the affected population following the request made by the Government of Malawi. The Government, through the Ministry of Agriculture has allocated part of these funds towards maize production using irrigation (winter-cropping) leveraging on private sector capacity. Through this initiative, Government is targeting a total of 25,000 Metric Tonnes of maize to be produced for replenishment of the Strategic Food Reserve.

The National Food Reserve Agency is therefore hereby inviting all eligible farmers to submit their expressions of interest to participate in this program.

ELIGIBILITY AND EXCLUSION CRITERIA

1. Demonstrable track record in commercial farming;
2. Minimum verifiable landholding of 10 hectares;
3. Demonstrable organization and human capital;
4. Have existing irrigation infrastructure.

Interested farmers should complete an application form that can be obtained from any NFRA depot. Alternatively, you can download the form from this link Download Form. Shortlisted applicants will be invited to a briefing session and be subjected to a due-diligence process to confirm eligibility. The Agency will enter into off-take contracts with selected farmers for a period of 150 days and offer financial support to enable production to those farmers with working capital constraints.

Those interested should submit their completed EOI forms to the following address:

The Chairperson
Internal Procurement and Disposal of Assets Committee
National Food Reserve Agency
Kanengo Silos Complex
Private Bag B450
Lilongwe 3

Phone: 0999 285 808
Closing date for receiving of the EOIs is 27th June 2024 at 4:30pm.

The National Food Reserve Agency (NFRA) would like to inform the general public that buying of maize for the 2024/25 Strategic Grain Reserve (SGR) replenishment is now open. The market is open to all willing suppliers with a minimum of 1 Metric Tonne of white Non-GMO maize that meets the Agency’s quality specifications as follows:

Moisture content                                                        Max 12.5%

Broken                                                                          Max 3%

Shriveled                                                                      Max 1%

Weeviled grain                                                           Max 1%

Grain of other colour                                                Max 2%

Extraneous Matter and Trash                                 Max 0.3%

Rotten/Moulded grain                                             Max 1%

Germinated grain                                                      None

Contaminants                                                            None

Live Insects                                                                None

The buying price is MK750 per kilogram and the procurement is on a first-come basis upon reaching the targeted tonnage.

Suppliers should deliver maize in an open truck (vans are not allowed) to the following NFRA depots: Kanengo Silos Complex in Lilongwe; Kazomba Depot in Mzimba; Mzuzu Silos in Mzuzu, Limbe Transit Depot in Blantyre; Mangochi Silos Complex in Mangochi; Luchenza Silos in Luchenza, and Bangula Depot in Nsanje. Upon delivery, NFRA officers shall inspect the consignment and issue a grading certificate. Only maize meeting the above specifications will be accepted. An invoice, together with the grading certificate, weighbridge ticket and a Goods Received Note shall be transmitted by the receiving Depot for payment.

Payment shall be made within 48 hours by Electronic Funds Transfer or by Cheque upon production of an invoice.

Enquiries should be sent to the following e-mail address: procurement@nframw.com. Alternatively, calls can be made to the following telephone numbers: +265 999 212 671 or +265 887 082 355 (356).

Bungwe la Boma la National Food Reserve Agency (NFRA) likulengeza za kutsegulira kwa msika wa chimanga wa chaka chino cha 2024/25.

Bungweli likudziwitsa onse amene ali ndi chimanga kuti akhoza kukagulitsa chimanga chawo kuma Depoti a NFRA awa: Bangula ku Nsanje, Nkhokwe za Boma ku Kanengo ku Lilongwe, Nkhokwe za Boma ku Mzuzu, Kazomba ku Mzimba, Limbe ku Blantyre, Nkhokwe za Boma ku Luchenza, komanso Nkhokwe za Boma ku Mangochi.

Ofuna kugulitsa abweretse chimanga chosachepera tonne limodzi mugalimoto losatseka pamwamba (galimoto za mtundu wa van sizololedwa). Chimanga chikhale chomwe chakoloredwa kumene kapena chaka chapitachi, chosankhidwa bwino komanso chikhale ndi zochiyenereza izi:

• Chikhale chouma bwino (chinyontho chisadutse 12.5% kuchuluka);
• Chikhale cha mtundu oyera;
• Chisakhale choonongeka ndi anankafumbwe kapena tizilombo tina ta mbeu;
• Chisakhale choswekasweka kapena mphwemphwa;
• Chisakhale ndi anankafumbwe kapena tizilombo tina tamoyo;
• Chisakhale ndi zinthu zina zilizonse zosayenera kupezeka muchimanga;
• Chisakhale choyamba kumera;
• Chisakhale chowora.

Dziwani kuti NFRA idzabweza chimanga chonse chimene sichizafikira pa zochiyenereza zimenezi.

Mtengo ogulira chimanga ndi K750 pa kilogalamu ndipo NFRA ikhala ikugula chimangachi mpaka kulekezera pamene chimanga chimene chikufunika kugulidwa chitakwana. Kagulidwe kadzatengera oyamba kufika ndi chimanga ku ma Depoti a NFRA.

Ogulitsa adzalandira ndalama zawo pasadapite ma ola (hour) 48 kudzera ku banki yawo.

Ofuna kudziwa zambiri za msika umenewu alembere NFRA pogwiritsa ntchito e-mail iyi: procurement@nframw.com kapena ayimbe lamya ku manambala awa: +265 999 212 671 kapena +265 887 082 355 (356).